Board Meeting - May 8, 2023

Meeting No.

2072

Meeting Date:

Monday, May 8, 2023

A hybrid meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Monday, May 8, 2023 commencing at 10:04 a.m.

Present at Public Session

Commissioners:

J. Burnside (Chair), J. De Laurentiis (Vice-Chair), P. Ainslie, S. Holyday, F. Jagdeo, R. Lalonde, N. Mantas, C. Moise and J. Osborne

Staff:

R. Leary (Chief Executive Officer), M. Atlas (General Counsel), K. Campbell (Chief Diversity and Culture Officer), G. Downie (Chief Capital Officer), A. Gibson (Chief Strategy and Customer Officer (Acting)), B. Hasserjian (Chief Safety Officer), J. La Vita (Chief Financial Officer), F. Monaco (Chief Operations and Infrastructure Officer), N. Poole-Moffatt (Chief of Corporate Affairs), R. Wong (Chief Transportation and Vehicles Officer), A. Cassar (Director - Budgets, Costing and Financial Reporting), N. Ehlers (Head - Special Constable Service), L. Liu (Head - Service Planning and Schedueling), C. Penman (Head - Wheel Trans), V. Sukdeo (Associate General Counsel), C. Finnerty (Director - Commission Services) and J. Ishak (Administrator - Secretariat Services) were present.

J. Monk (Chair’s Office) and T. Khan (Mayor’s Office) were also present.

J. Burnside was in the Chair.

Land Acknowledgement

Chair Burnside requested C. Finnerty to acknowledge that the TTC Board was meeting on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. C. Finnerty also acknowledged that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit.

Declaration of Interest – Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner Jagdeo moved that the TTC Board approve the Minutes of Meeting No. 2071 held on Thursday, April 13, 2023. The motion by Commissioner Jagdeo carried.

Business Arising Out of the Minutes

Nil

Committee of the Whole

Public Presentations

• Item No. 3. TTC Special Constable Service 2022 Annual Report
  Colby Badhwar
• Item No. 4. Islington Station Redevelopment Brad Pearson
• Item No. 7. Making Electronic Participation for the TTC Permanent Alan Yule

Presentations/Reports/Other Business

1. Chief Executive Officer’s Report – May 2023

R. Leary, Chief Executive Officer, delivered a verbal presentation on this item.

L. Lui, Head of Service Planning and Schedueling delivered a presentation on this item.

Commissioner Lalonde moved receipt of the Chief Executive Officer’s Report – May 2023 for information.

The motion by Commissioner Lalonde carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 30, 2023

Erica Tanny, ACAT Vice-Chair, delivered a verbal presentation on this item.

Commissioner Lalonde moved receipt of the Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 30, 2023 for information

The motion by Commissioner Lalonde carried.

Received

3. TTC Special Constable Service 2022 Annual Report

Commissioner Moise moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Approve the transmittal of the attached Appendix 1 – Special Constable Service 2022 Annual Report to the Toronto Police Services Board as per Section 8.9 of the Special Constable Agreement between the Toronto Police Services Board and the TTC.

The motion by Commissioner Moise carried.

Approved

4. Islington Station Redevelopment

Commissioner Holyday moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Authorize the award of Contract W4-18, Islington Station Redevelopment, to Kenaidan Contracting Ltd. in the amount of $109,640,601.53, inclusive of all taxes, based on the lowest acceptable total bid price.

The motion by Commissioner Holyday carried.

Approved

5. Lease Extension at 40 Carl Hall Road, Unit 1024

Commissioner Holyday moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Authorize staff to request the City of Toronto, Corporate Real Estate Management, to negotiate and enter into a two-year lease extension and up to a further two-year lease extension agreement(s) with the Landlord (Parc Downsview Park) on the TTC’s behalf, on terms and conditions summarized in this report, in a form acceptable to the TTC’s General Counsel.
2. Approve the confidential recommendation attached in Confidential Attachment 1; and authorize its public release upon execution of the lease extension agreement (s).

The motion by Commissioner Holyday carried.

Approved

6. Wheel-Trans Green Bus Program - Procurement Amendment Authorization for the Purchase of Wheel-Trans Vehicles

Commissioner Jagdeo moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Approve a contract amendment with Creative Carriage for the supply and delivery of 52, 6m ProMaster Wheel-Trans buses in the amount of up to $14,022,402.00 inclusive of all estimated costs, including contract change allowances and applicable taxes.

The motion by Commissioner Jagdeo carried.

Approved

7. Making Electronic Participation for the TTC Permanent

Chair Burnside moved the following motion:

1. That any changes to the Toronto Transit Commission Bylaw to Govern Board Proceedings to permit electronic participation be in effect for a one-year period, and that staff report back with recommendations for consideration of permanent electronic participation in Q1 2024.

The motion by Chair Burnside carried. Chair Burnside moved to adopt the item as amended, as follows:

It is recommended that the TTC Board:

1. Amend the Toronto Transit Commission Bylaw to Govern Board Proceedings, to permit electronic participation in all meetings and provide that:
   a. Any member participating in the meeting electronically to be deemed present for the purposes of determining whether a quorum is present under Section 23 and for the purposes of voting on any matter put to a vote under Section 25 and for all other purposes; and
   b. Any member participating in the meeting electronically to be entitled to participate in any portion of the meeting closed to the public in accordance with Section 29.
2. Repeal Section 22.1 – Electronic Participation of the Toronto Transit Commission Bylaw to Govern Proceedings.
3. Subject to the approval of Recommendation 1, and despite any procedural rules permitting electronic participation, encourage TTC Board Members to attend meetings in person except where there is a rationale to participate electronically.
4. Amend the Toronto Transit Commission Bylaw to Govern Board Proceedings to change the time required to achieve quorum from 15 minutes to 30 minutes.

The motion by Chair Burnside carried.

Amended On a motion by Commissioner Moise, the meeting adjourned at 12:12 p.m.